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Small Business Tools to Make Your Life Easier

Dec 01, 2022

Sure, being a small business owner has its perks. You're your own boss, you get to make all the decisions, and you get to reap the rewards (or suffer the consequences) of... (Continue Reading)

Sure, being a small business owner has its perks. You're your own boss, you get to make all the decisions, and you get to reap the rewards (or suffer the consequences) of your hard work. But it's not all rainbows and butterflies. Running a small business is a huge responsibility, and it can be a lot of work. There are always new challenges to face and problems to solve, and there's always the risk of failure hanging over your head. But at the end of the day, it's worth it. Because when you're a small business owner, you're in control of your own destiny. And that's something pretty special, isn’t it? 

But here's the thing: Most small businesses start out with a great idea and a lot of enthusiasm. However, not every small business is successful. In order to achieve lasting success, there are a few key components that are essential. Firstly, sound financial management is crucial. This means having a clear understanding of your income and expenses and making sure that you always have enough money on hand to meet your obligations. Secondly, effective communication is essential, both within your team and with your customers. You need to be able to express your vision clearly and provide consistent updates on your progress. Thirdly, storage and organization are paramount. An efficient storage system will help you to keep track of your inventory and avoid losing important paperwork (and paperwork is the lifeblood of a successful business, no matter how frustrating it seems!). Finally, marketing is essential for any business, but it can be especially challenging for small businesses. You need to find creative ways to get your name out there and attract new customers. By developing these key components (fortunately, there are plenty of great small business tools available to help you along the way), you can set your small business up for success that endures.

Owning a small business is no easy feat. It takes blood, sweat, and tears (and sometimes a little bit of smart play like making use of small business tools) to make it in the cutthroat world of entrepreneurship. So, when you're a small business owner, it pays to invest in small business tools that can make your life easier. From communication platforms to document management and inventory management solutions, these tools can make your life much easier and give your business the best chance at success. Here are five great small business tools across various categories that you should consider having in your repertoire:

  • Zoom
  • Slack
  • Canva
  • Paysafe
  • Google Drive


Keep reading to learn more about these five small business tools and how they can put your business on the path to success.

For Efficient Communication

Communication is vital. Period. Be it a relationship or any other facet of life, including a small business, effective communication is powerful enough to make it or break it. Good communication can help you to win new business, keep existing customers happy, and resolve conflicts. It allows you to build relationships with customers, partners, and employees. It can also be a great way to market your business and build brand awareness. There are many different channels of communication, and it's important to choose the right one for each situation.

  • Zoom: Zoom is a popular video conferencing software (flashback 2020, a tough year that birthed many a small business) that offers high-quality audio and video calls. It can be used for business meetings, webinars, and even personal conversations. Zoom is easy to use and offers a variety of features, such as the ability to share your screen with other callers. One of the best things about Zoom is that it is available on multiple platforms, including Windows, Mac, iOS, and Android. You can also use Zoom with a variety of different devices, including laptops, tablets, and smartphones. With its intuitive interface and user-friendly design, it’s easy to set up a meeting quickly and get started right away. Additionally, Zoom offers a range of additional features and integrations that can be used to customize your video conferencing experience.


Zoom is quickly becoming a popular tool for small businesses. It allows companies to hold virtual meetings, conferences, and training without the need to rent out physical space. This can be a huge cost saver for small businesses, which often have limited budgets. In addition, Zoom is highly user-friendly, so business owners and employees can start using it right away without any prior experience. And because it’s accessible from anywhere with an internet connection, employees can participate in meetings even if they’re working remotely. For small businesses looking to cut costs and improve efficiency, Zoom is definitely worth considering.

  • Slack: Slack is a messaging app that has quickly become popular among businesses and professionals. It allows users to create channels for different topics and projects, and also provides a searchable history so that users can easily find previous conversations. In addition, Slack integrates with a variety of other apps and services, making it a handy tool for coordinating work.


If you run a small business, you know that effective communication is essential for success. But with so many different people involved in day-to-day operations, it can be tough to stay coordinated. That's where Slack comes in. Slack is a great tool for small businesses, as it can help them to streamline their communication and increase collaboration. It allows users to communicate in both public and private channels, making it easy to keep conversations focused on specific topics or projects. Additionally, Slack’s integration with other apps makes it easy to access documents, view progress, and share information. Slack is an invaluable tool for busy small businesses that need to stay organized and connected and remains popular for its convenience and flexibility.

For Design & Marketing

Design and marketing are two essential components of any successful business, small or large. Good design can make your products more appealing to customers and help you stand out from the competition. Effective marketing ensures that potential customers are aware of your products and persuade them to buy them. For a small business, it is especially important to get these two aspects right. With a limited budget, you cannot afford to waste money on ineffective marketing or poor-quality design. Instead, you need to focus on creating a strong brand that will resonate with your target audience. By investing in good design and marketing, you can give your small business the best chance at success.

  • Canva: Canva is an online design platform that's perfect for creating professional-looking designs for your business—no design experience necessary! With Canva, you can create everything from logos and business cards to flyers and presentations. Canva offers millions of royalty-free images and fonts, plus handy tools like photo editing and color palette generators. Best of all? Canva is free to use!


Canva is a user-friendly graphic design tool that is perfect for small businesses. With no design experience necessary, Canva gives users access to pre-made layouts and templates for creating professional-looking designs. From logos and social media posts to flyers and website banners, Canva offers a wide range of options for businesses to create high-quality visuals. The easy drag-and-drop interface makes the design process quick and simple, and users can easily upload their own images or choose from Canva’s library of over 1 million stock photos. With its affordable pricing and wealth of features, Canva is an invaluable small business marketing tool to create high-impact visuals.

For Financial Management

Small businesses often have tight budgets, so it is important for them to carefully control their finances. This includes monitoring income and expenses, setting spending limits, making sure that bills are paid on time, and being able to accept multiple payment methods (think: accepting credit card payments because how many times have you paid for things with cash these days?) Financial management can also help a small business to save money by identifying opportunities for cost savings. By carefully controlling the flow of money, a small business can improve its bottom line and make better decisions about how to grow its business in the future. Paysafe is a great tool for small businesses to manage their finances.

  • Paysafe: Paysafe is a payment processing platform designed for businesses that need an easy, secure way to accept payments from their customers or clients. It can help streamline the entire payments process for your business – saving you time and money. It also supports multiple currencies and provides detailed analytics so you can optimize your sales process. Their flexible pricing plans make it easy to find a solution that fits your budget. Paysafe also has a small business program to help companies get their hands on the latest payment technologies. This way, you can concentrate more on growing your business rather than just staying afloat. A few of Paysafe's offerings for small businesses are:
     
  1. Competitive Processing Rates: Paysafe is the ideal choice for businesses searching for a dependable and low-cost payment processing solution. Their next-day funding guarantees prompt access to your funds, while their competitive processing rates and PCI protection make them an attractive choice for any business.
  2. Excellent Support: One of the reasons to use Paysafe for your small business payment processing is their wonderful, dedicated account management. With this service, you have a helpful contact at Paysafe who can answer any questions or resolve any issues you may come across. Their account managers are educated and experienced in all things payment processing and will assist you in every step along the way– from start to finish. No matter what your specific needs are, Paysafe has a team of professionals ready and willing to help you achieve success!
  3. Clover™ Suite Integration: The Clover™ suite integration will enable you to simultaneously manage your inventory, customers, and payments all from one streamlined interface. In addition, you'll have access to top-of-the-line features that make Clover™ the leading POS system on the market today. These include industry-standard security measures, 24/7 support availability, and cutting-edge reporting capabilities. Paysafe is dedicated to delivering an optimal experience; take your business up a notch with Paysafe!
  4. iAccess Business Portal: The business portal from Paysafe consolidates all of your businesses' transactions into one neat and tidy space, making it easy to keep track of everything while also reducing costs. The portal gives you access to things like your merchant account dashboard, transaction history, and customer data - all in real-time! With this level of visibility, you'll be able to see which transactions are completed, pending, or failed so that you can take the necessary steps. Additionally, businesses can use the portal to track customer spending patterns and trends, identify potential fraud, and monitor chargeback activity.
  5. Customizable POS Systems: Paysafe's POS system is designed to be totally customizable for the needs of any business. With this cutting-edge technology, businesses large and small can take advantage of features like integrated inventory management, custom payment processing, and much more. Not only does Paysafe make it easy to track and process payments, but their POS systems are some of the most secure available, reducing the risk of fraud for businesses and their customers.


Paysafe is beneficial for small businesses, whether you're just starting out or looking to upgrade your payment processing system. Visit their website or contact a representative to learn more about Paysafe's program for small businesses today.

For Organization & Storage

For a small business, organization and storage are key to keeping things running smoothly. Having a place for everything and everyone knowing where that place is can save a lot of time and headaches. It can also help you keep track of inventory and other important items. When it comes to storage, there are two things to keep in mind. First, you want to make sure that everything is easily accessible. Second, you want to consider security. Google Drive checks both boxes.

  • Google Drive: Google Drive is a cloud-based storage solution that lets you store files online and access them from anywhere. This is perfect for small businesses that need to share documents between employees or clients. With Google Drive, you can easily store and access your files from any device, share documents with others, and even work on projects together in real time. In addition, the built-in search function makes it easy to find the files you need, whether you're looking for a specific document or just trying to track down a photo. Google Drive also lets you create and edit documents, spreadsheets, and presentations right from your browser—no need for expensive office software! Best of all, it's free to use (with some limitations).
     

Most of us are familiar with Google Drive - the cloud-based storage system that comes with a Gmail account. But what many people don't realize is that Google Drive can be an incredibly powerful tool for both personal and professional users. It is a versatile tool that can be used by small businesses in a number of different ways. Perhaps the most obvious use is as a storage solution, allowing businesses to store documents, images, and other files in the cloud, backed up and accessible from anywhere. From there, businesses can take advantage of the many other features that Google Drive has to offer. For instance, Google Drive can also be used as a collaboration tool, with businesses able to share documents and work on them together, making this collaborative editing feature perfect for groups working on the same project in real-time; while the search function makes it easy to find what you're looking for quickly and efficiently.

Additionally, there are a number of useful app integrations that can help businesses to streamline their workflows, such as automatic formatting of document collections or exporting data directly to CRM (Customer Relationship Management) software. With so many features and advantages, it's no wonder that Google Drive has become such a popular choice for users around the world and a great small business tool that makes your life easier.

Summing Up

Hotshot, you're a small business owner now. Yay! But, how's that going for you? It's tough out there, isn't it? Running a business is no small feat. You've got to be careful with your money, you've got to make sure your customers are happy, and you’ve got to make sure of your brand visibility. Plus, you've got to keep an eye on the competition. They're always trying to steal your customers, aren't they? Oof, that’s a lot of things to juggle for a single person. But you're doing it. You're running your own business. And that's not easy. So, keep up the good work!

Thankfully, there are plenty of online tools out there to make your life as a small business owner a little bit easier—you just need to know where to look! So, we compiled this list of five online small business tools in the hope that it helps you in running your business more efficiently and making your life a tad easier. To sum up, Paysafe, Google Drive, Zoom, Slack, and Canva are all great tools for small businesses looking to improve their communication and efficiency.

  • Paysafe is the perfect way for businesses to accept payments quickly and securely. It also allows you to store and track all your financial transactions in one place, helping you stay organized and informed about where your money is going. Plus, Paysafe offers detailed reporting so that you can easily analyze your spending habits and make changes as needed.
  • Meanwhile, Google Drive makes it easy to store documents in the cloud as well as collaborate on projects with colleagues. It is a great choice for small businesses looking to stay connected with their customers, employees, and partners.
  • Zoom is perfect for virtual meetings, conferences, and training. It offers an easy-to-use interface and allows for up to 100 participants, without the hassle of coordinating and managing a physical meeting.
  • Slack is a messaging platform that helps you to keep everyone on the same page, whether you're working on a project together or just need to share some quick updates. With Slack, you can create different channels for different topics, so everyone knows where to find the information they need. Plus, you can easily search through past conversations to find any information you might have missed. Best of all, Slack integrates with many other productivity tools, so you can do everything from scheduling meetings to tracking deadlines - all in one place.
  • Finally, Canva makes it easy to create professional-looking visuals without any design experience. With drag-and-drop tools, pre-made templates, and access to millions of royalty-free images and fonts, Canva is a great choice for small businesses looking to create high-impact visuals quickly and easily.


All these tools are user-friendly, affordable, and highly effective, making them invaluable resources for small businesses. With these tools at your disposal, your small business can have access to the same level of productivity and efficiency as large corporations. In addition to helping increase profits and productivity, these tools can help improve morale among employees by providing them with easier ways to communicate and collaborate. Small businesses that make the most of these tools can expect to see significant improvements in their overall efficiency. 

Good luck out there, you've got this!

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